Accounting Assistant

About The Role

As an Accounting Assistant at Miller Titerle, you will help the Finance team keep track of all the general accounts payable and accounts receivable. You will support the Finance team with identifying and addressing inefficiencies, supporting our on and off-boarding processes by setting up user accounts, supporting the billing team, and generally helping us stay on top of our service commitments. You’ll also get to flex your creativity and problem-solving skills on business activities and projects as we are always striving for continuous improvement.

While the firm is generally supportive of hybrid remote work, there will be some in-office needs that will require you to attend the office outside of your hybrid schedule.

About You

Training and other support will be provided to get your skills up to speed, but these are generally the traits you will embody naturally:

  • Confident: You communicate confidently and candidly. You are comfortable asking for what you need, suggesting better ways of doing things, and holding people accountable to following processes and delivering results.
  • High Performing: You are disciplined and take responsibility for your outcomes. You like to have everything under control to stay “one step ahead” and take ownership of moving things forward as much as possible. You’ve got an eye for continuous improvement and the drive to plan and execute it.
  • Supportive: You enjoy taking care of others by providing excellent service. You like to empower other people’s performance by building systems, documenting processes, and proactively anticipating their needs. Your empathy helps you think critically about the client and colleague experience.
  • Curious: You’re eager to learn and get excited about figuring out new things. You seek out your own learning opportunities and take time to understand the bigger picture of whatever it is that you’re working on.
  • Detail-Oriented: You’re a detailed person who can proofread and spot errors like a pro. You have an eye for numbers and thrive on precision.
  • Flexible: You’re good at dealing with change and can gracefully “roll with the punches” when things get a bit messy. You handle stress well, assume positive intentions in others, and step up to the plate when your colleagues need a helping hand.
  • Tech-Obsessed: You get a thrill out of working smarter instead of harder. You like to master your tech tools (while patiently helping others do the same) and are excited about the potential of automation in the workplace. You’re always on the hunt for technology that makes your life easier.

Experience

Ideally, you are a graduate of an Accounting or Finance program with 1+ years of experience in accounts payable and receivable. Previous experience working in a legal or professional services environment is an asset.  An interest in pursuing further education or CPA certification is also an asset! 

General Duties

While our firm is constantly evolving (and flexibility is key), as of right now the duties of this role generally include:

Accounts Payable + Receivable

  • Post bank transactions
  • Post, edit, and audit expense reimbursements in the firm’s expense management software, post in PC Law, save all pdf’s to the document management system and ensure semi-monthly reimbursement
  • Save monthly bank statements per LSBC
  • Monitor, post, and pay accounts payable, and manage vendor relationships and communication
  • Manage and post firm visa transactions and reconcile monthly
  • Manage and reconcile petty cash
  • Manage email mailboxes for credit card receipts and accounts inquiries
  • Monitor charges to the firm’s visa and ensure visa bill is paid in a timely fashion
  • Monitor and post courier charges to appropriate client files
  • Complete, file, and pay monthly GST and PST
  • Work with the Accountant to prepare and submit quarterly TAF report
  • Monitor and post prepaid expenses
  • Remain abreast of changes to the Law Society’s requirements

General Finance Admin

  • Update/create templates, explanation/task codes as needed
  • Attend BCLMA and PCLaw meetings to keep abreast of changes in the industry and PCLaw program
  • Identify and address inefficiencies around the firm’s data entry process
  • Set up and close user accounts in relation to onboarding and offboarding
  • Assist the Accountant in managing ethical walls
  • Assist the Accountant with timely return of trust balances
  • Assist the billing team with transfers from trust account to pay AR
  • Assist with bank runs in relation to trust deal closings
  • Project work – data clean-up and file closures
  • Assist the Accountant with receipts, transfers, and other payments
  • Other accounting or administrative duties as assigned

How To Apply

Please send a resume and a brief statement describing why this particular role speaks to you to Zarah Hofer, Manager of People + Culture, at people@millertiterle.com.

Apply Now

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