Accounting Assistant – Fixed-Term (20 Months)

ABOUT THE ROLE

As an Accounting Assistant at Miller Titerle + Company, you will help the Finance team keep track of all general accounts payable and accounts receivable. You will support the Finance team by identifying and addressing inefficiencies, assisting with on- and off-boarding processes by setting up user accounts, supporting the billing team, and generally helping us stay on top of our service commitments. You’ll also have the opportunity to flex your creativity and problem-solving skills in business activities and projects, as we continually strive for improvement.

While the firm supports hybrid remote work, some in-office needs will require you to attend the office outside of your hybrid schedule.

ABOUT YOU

We will provide training to get your skills up to speed, but these are generally the traits you will naturally embody:

Tech-Obsessed: You get a thrill out of working smarter instead of harder. You like to master your tech tools (while patiently helping others do the same) and are excited about the potential of automation in the workplace. You’re always on the hunt for technology that makes your life easier.

Confident: You communicate confidently and candidly by asking for what you need, suggesting better ways of doing things, and holding people accountable for following processes and delivering results.

High-Performing: You are disciplined and take responsibility for your outcomes. You like to have everything under control, so you’re proactively one step ahead and take ownership of moving things forward as much as possible. You have an eye for continuous improvement and the drive to plan and execute it.

Supportive: You enjoy taking care of others by providing excellent service. You like to empower other people’s performance by building systems, documenting processes, and proactively anticipating their needs. Your empathy helps you think critically about the client and colleague experience.

Curious: You’re eager to learn and get excited about figuring out new things. You seek out learning opportunities and take time to understand the bigger picture of whatever you’re working on.

Detail-Oriented: You’re a details person and can proofread and spot errors like a pro. You have an eye for numbers and thrive on precision.

Flexible: You’re good at dealing with change and can gracefully roll with the punches when things get messy. You handle stress well, assume positive intentions in others, and step up to the plate when your colleagues need a helping hand.

EXPERIENCE

Ideally, you are a graduate of an Accounting or Finance program with 1+ years of experience in accounts payable and receivable. Previous experience working in a legal or professional services environment is an asset. An interest in pursuing further education or CPA certification is also an asset!

A reasonable estimate of the salary range for this role is CAD$52,000.00 – $68,000.00 at the time of this posting. Within the range, individual pay is determined by factors such as market rates, job-related skills, relevant experience, and education and/or training.

Please note that the range reflects the base pay only and does not include our competitive bonus program, 100% employer-paid benefits, and various other perks offered by the firm.

GENERAL DUTIES

While our firm is constantly evolving (and flexibility is key), as of right now, the duties of this role generally include:

Accounts Payable and Receivable

• Post daily bank transactions.
• Post, edit, and audit expense reimbursements in the firm’s expense management software; post in PC Law; save all PDFs to the document management system; and ensure semi-monthly reimbursement.
• Monitor, post, and pay accounts payable, and manage vendor relationships and communication.
• Manage and post firm Visa transactions and reconcile weekly.
• Manage and reconcile petty cash.
• Manage email mailboxes for credit card receipts and account inquiries.
• Monitor charges to the firm’s Visa and ensure the Visa bill is paid in a timely fashion.
• Monitor and post courier charges to the appropriate client files.
• Work with the Accountant to prepare and submit the quarterly TAF report.
• Monitor and post prepaid expenses.
• Remain abreast of changes to the Law Society’s requirements.

General Finance Admin

• Update/create templates, explanations/task codes as needed.
• Attend BCLMA and PCLaw meetings to keep abreast of changes in the industry and PCLaw program.
• Identify and address inefficiencies around the firm’s data entry process.
• Set up and close user accounts in relation to onboarding and offboarding.
• Assist the Accountant in managing ethical walls.
• Assist the Accountant with the timely return of trust balances.
• Assist the billing team with transfers from the trust account to pay AR.
• Assist with bank runs in relation to trust deal closings.
• Project work – data clean-up and file closures.
• Assist the Accountant with receipts, transfers, and other payments.
• Other accounting or administrative duties as assigned.

HOW TO APPLY

Please send your resume and a brief statement describing why this particular role speaks to you to Zarah Hofer, Manager of People and Culture, at people@millertiterle.com.