Practice Manager (Legal Assistant) – Corporate/Commercial

ABOUT THE ROLE

We call our legal assistants “Practice Managers” to emphasize the elevated level of ownership they take in supporting the team’s success. Our Practice Managers are deeply integrated into our legal files, helping to coordinate the bigger picture and enhance client care by participating in client meetings, transaction calls, and logistics planning with internal teams. They have a full seat at the table, and we wouldn’t have it (or survive) any other way.

As a Practice Manager at Miller Titerle, you will help your team keep track of all the moving parts by coordinating workflows, tracking outstanding deliverables and documents, and ensuring we stay on top of our service commitments. You’ll also have the opportunity to flex your creativity and problem-solving skills on business activities beyond client service, such as marketing and business development initiatives, firm strategic planning, and continuous improvement practices.

While the firm generally supports hybrid remote work, we require our Practice Managers to be in the office three times a week. Your in-office schedule will be determined by you and your lawyer team.

ABOUT YOU

Training and other support will be provided to get your skills up to speed, but these are the traits you will generally embody naturally:

• Confident: You communicate confidently and candidly. You are comfortable asking for what you need, suggesting better ways of doing things, and holding people accountable for following processes and delivering results.
• High-Performing: You are disciplined and take responsibility for your outcomes. You like to have everything under control, so you’re proactively one step ahead and take ownership of moving things forward as much as you possibly can. You have an eye for continuous improvement and the drive to plan and execute it.
• Supportive: You enjoy taking care of others by providing excellent service. You like to empower other people’s performance by building systems, documenting processes, and proactively anticipating their needs. Your empathy helps you think critically about the client and colleague experience.
• Curious: You’re eager to learn and get excited about figuring out new things. You seek out learning opportunities and take time to understand the bigger picture of whatever you’re working on.
• Detail-Oriented: You’re a details person and can proofread like a pro. You have an eye for design and take pride in making things look nice while also knowing when to prioritize function over fashion. You thrive on precision and administrative excellence.
• Flexible: You’re good at dealing with change and can gracefully roll with the punches when things get a bit messy. You handle stress well, assume positive intentions in others, and step up to the plate when your colleagues need a helping hand.
• Tech-Obsessed: You get a thrill out of working smarter instead of harder. You like to master your tech tools (while patiently helping others do the same) and are excited about the potential of automation in the workplace. You’re always on the hunt for technology that makes your life easier.

EXPERIENCE

Ideally, you are a graduate of a legal administrative assistant program with 4+ years of experience in corporate/commercial law. Experience with banking and financial transactions is an asset. Formal practice management or paralegal training (or an interest in pursuing either) is also considered a plus.

A reasonable estimate of the salary range for this role is CAD $57,000 – $75,000 at the time of this posting. Within this range, individual pay is determined by market rates, job-related skills, relevant experience, and education and/or training.

Please note that the range reflects the base pay only and does not include our competitive bonus program, 100% employer-paid benefits, and various other perks offered by the firm.

GENERAL DUTIES

While our firm is constantly evolving (and flexibility is key), as of now, the duties of this role generally include:

Legal + Deal Support

• Drafting legal documents from precedent and client correspondence
• Providing various administrative support for business transactions and closing matters
• Processing some routine corporate transactions, with paralegal support
• Drafting documents in support of corporate and commercial transactions
• Obtaining registry searches and handling other due diligence matters

General Admin

• Revising documents based on lawyer markups
• Document formatting and assembly, including some scanning and photocopying
• Assisting with the client intake process
• Tracking and following up on outstanding deliverables and client signatures
• Attending to ad hoc client requests
• Handling day-to-day coordination such as scheduling, ordering couriers, and arranging client gifts

Team Organization

• Proactively considering and preparing “next steps” for the team
• Holding the team accountable for following procedures
• Creating and improving processes to streamline workflows
• Helping plan and execute marketing initiatives, such as blogs and webinars
• Sourcing and implementing tech solutions to better organize tasks and deadlines

HOW TO APPLY

Please send a resume and a brief statement describing why this particular role speaks to you to Natalia Yan at people@millertiterle.com.